Ollion, a 400-person cloud consultancy with teams in the USA, India, and Singapore, delivers innovative tech solutions to complex business challenges. 

Formed in 2023 through a strategic merger with five other companies, Ollion faced the pressing need to replace its legacy system with a unified, scalable solution that didn’t require a team to manage it. 

They wanted a platform to manage resources, track project costs, and handle financial reporting. It also had to be lightweight and flexible enough to integrate with their systems and support custom business logic. That's where Runn emerged as the ideal solution.

Exceptional UI for seamless adoption

For Csaba Muha, Ollion’s Head of Delivery and Operations Excellence, Runn’s user-friendly interface stood out immediately.

“Runn’s intuitive UI was a key factor in our decision. We needed a solution that was not only easy for our non-technical staff to use but also something that could quickly bring our global teams together. Its exceptional design delivered on these needs.”

Implementing the software was so straightforward that it caught Ollion’s CEO and CTO by surprise. The leadership team anticipated a longer, more complex process. 

“It was so easy for our staff to adopt Runn that they didn’t need any training and the transition took just two days. The way our teams seamlessly adopted the platform speaks for itself—no complex training or coding was required, and everyone got up to speed in no time.”

A more streamlined, profitable operation

This ease of use was just the beginning. The real transformation came as Runn enabled Ollion to improve their data consistency. 

Before adopting the software, the tech consultancy’s operational teams worked in silos. They all used different systems, formats, and cost rates. This led to inefficiencies and duplicated efforts. 

By centralizing data and standardizing processes, they’ve accomplished more with fewer resources. 

“With Runn, we reduced our operational footprint and increased profitability. The synergy between teams is much stronger, and everyone now works from a single source of truth. That means better decisions, faster, so we can achieve more with less.”

Without reliance on a single resource manager or team, staff can easily access the information they need.

From portfolio managers to the CEO, the resource management software ensures that everyone can see data working in real-time.

Further reading: Why Quality Data & Resource Management are a Match Made in Heaven ➡️

Managing change with clear, real-time data

Runn’s clear, real-time data insights were especially valuable during Ollion’s restructuring. 

With the focus shifting to utilization and optimizing team size to match skill and capability demand, the company needed to make data-driven decisions about where teams were focusing their time and whether those efforts aligned with company goals.

“We needed visibility into who was working on what, their utilization, and which projects were aligned with company goals. With Runn, we could quickly understand where teams were expected to spend time and where they were actually spending it. 

Then, we evaluated how resources aligned with costs and revenue. That clarity helped us make data-backed decisions to rebalance labor. This software is exactly what business managers need.”

The ability to track resources and costs more effectively allowed Ollion to navigate this challenging period with confidence. This ultimately has led to better alignment between teams and projects.

Strong financial tracking and reporting

Before Runn, Ollion used to rely on a rigid, complex system that was difficult to navigate. Managers used to manage their teams separately, so data was redundant and inaccurate. 

“Our collapsed one-liner financial outlooks masked underlying variances and issues, leading to much wider swings than the total implied. With Runn, we've significantly improved the accuracy of our financial projections.”

Since Runn is such an intuitive system to use, staff actively engage with it. This provides decision-makers with access to real-time, accurate data.

"Before Runn, our data hygiene was unreliable, and manual forecasting took up multiple days of management attention each month. Now, our data hygiene is excellent, and forecasting only takes a few hours per month. Its user-friendliness has significantly improved our data accuracy, so we make faster, better decisions."

This shift also led to more proactive financial management and less reactive troubleshooting. 

“In our fast-paced business, we deal with a lot of ‘what if’ scenarios. Since our people are our greatest asset, it’s all about understanding their utilization and the revenue they bring in. With better visibility, we can make proactive decisions—whether it’s hiring, restructuring, or tweaking processes—rather than reacting to problems after they come up.”

This visibility helped Ollion stay ahead of the curve with better data-driven decision-making. 

Runn’s intuitive features that fit Ollion’s needs

Runn’s features have empowered Ollion to manage resources and finances more efficiently. 

Some of the key tools that have made the biggest difference include:

• API integration: Simple access to raw data and easily integrates with other systems
• Project dashboards: Provides clear insights into project performance 
• Planner view: Helps manage team workloads and utilization 
• Integrated timesheets: Removes the need for third-party, costly systems 
• Custom fields: Empowers teams to create fields without any coding 

Muha explains that other software they considered required CSV uploads or manual data entry for financial data. This was inefficient and time-consuming. 

“Runn’s API lets us customize our financial tracking, so we can ensure data efficiency and have stronger financial forecasting. This was a major deciding factor in choosing Runn, and it’s been essential to our workflow.”

Another feature that allowed a closer look at their data is project dashboards. 

The team can quickly gain valuable insights at the project and portfolio levels, including budget, costs, and accumulated expenses per week, role, and month. They can also easily add custom fields, so if they need a special ID, link, or any other parameter, they can do it themselves—no coding or change requests needed.

“I really appreciate how easy it is to view our data in different ways. Whether I want to see totals, or break it down by week, the dashboard gives me the flexibility I need to customize my view.” 

Muha also enjoys the planner view for better visibility. He uses it to manage team workloads and utilization. With a click, he can see who is overloaded and who has capacity. 

From there, staff track hours with integrated timesheets with everything needed in one place. They can also use the drag-and-drop resource scheduling feature to manage their resourcing. 

“Project owners can update their own resourcing without needing administrative access with the drag-and-drop resource scheduling feature.”

Runn’s powerful features have positioned Ollion for greater success, so they can scale with ease.

A partnership with lasting impact 

Runn has had a measurable impact on Ollion’s operations—streamlining resource management, improving financial tracking, and driving increased profitability.

The partnership between Ollion and Runn has not only delivered measurable results but also established a trusted relationship. Together, they’ve created a future-ready foundation for Ollion’s continued success.

“From the first touch with customer success to implementation, Runn’s team has been extremely responsive. We still stay in regular contact, and it feels like we’re part of each other’s teams. This partnership has far exceeded our expectations,” concludes Ollion’s Head of Delivery and Operations Excellence.